Pride Festival

We will be hosting the Festival Orientation in May 2024. We have included our 2023 Orientation below for reference. Please note that there may be changes and you will be required to attend the 2024 Orientation.

We can’t wait to see you!

BOOTH SPACE:

• Each exhibit space is tented and measures 10’x10′ and comes with one table and two chairs (electrical power is an additional charge).  Space is extremely tight and there are neighbors on both sides of exhibits, so exhibitors must remain within the 10’x10’ booth footprint.  If additional space is required, either rent an additional booth or upgrade to premium placement, which provides an additional 10’x10’ (not tented) space adjacent to the tented space.
• Exhibitors will be notified after June 1 of their assigned booth color zone and booth number.

LOAD-IN:

• Exhibitors may begin set-up as early as 9:00 am, Sunday morning. Do not arrive before 9:00 am, as the Metropolitan Police Department (MPD) will not permit vehicle access onto the site due to the continued work of the festival contractors.
• Enter Constitution Avenue from 7th Street NW
• Vehicles are allowed 5 minutes to unload. All cars must be off the Festival site by 10:30am and be finished with set-up by noon.

LOAD-OUT:

• Festival exhibiting ends at 7:00 pm.  [Note: The Capitol Stage at 3rd Street will continue until 10pm.]
• Exhibitors may begin breakdown at 7:00 pm; however, vehicles may not be allowed on Pennsylvania Avenue until as late as 9:00 pm. The decision to allow vehicles is at MPD’s discretion; Capital Pride management cannot influence the decision, which is a safety and security issue.

ON-SITE SALES: All exhibitors selling items are to file and submit payment to the District of Columbia for all sales generated at the event.

• • SALES TAX: https://otr.cfo.dc.gov/page/special-events

Review all Festival exhibitor Terms & Conditions.

All food vendors are required to submit COI naming Capital Pride Alliance as additional insured. Failure to provide your COI by June 1, is grounds for removal from the festival.

LOAD-IN: Food Vendors may begin set-up a early as 8:00am. Upon request and approval, food vendors may be allowed to setup the nigh prior.

ICE SALES: Will take place onsite at the information booth.

PROPANE OR OPEN FLAME PERMIT: https://dcwebforms.dc.gov/fems/permit1/

All vendors using propane or open flame are required to obtain a permit from DC Fire. Click on the link above and select Permit in the first box; Propane Use – Special Event or Open Flame in the second box. Contact Lt. Barnes at [email protected] with any questions. Vendors cannot purchase permits onsite and will not be allowed to use propane or open flame without the permit.

SALES TAX: https://otr.cfo.dc.gov/page/special-events

All vendors are required to file and submit payment for all sales generated at the event.

Department of Health Requirements

• Special Event Guidelines and Checklist – 455.9 KB (pdf)
• Checklist for Special Events safe food handling operations – 86.5 KB (pdf)
• DOH Food Vendor Guidelines
• DOH Onsite Checklist

DOE Sustainability Requirements

• NEW FOOD SERVICE PACKAGING REQUIREMENTS
• DOE Food Service Ware Requirements
• Sustainability Goods Vendor List

Review Festival Food Vendor Terms and Conditions.

Organizers and participants of Capital Pride are, together, taking concrete, achievable steps toward reducing and eliminating harmful environmental impacts from the events. This is an important step in laying the foundation for more impactful and incremental improvements over the coming years.

Be in compliance. Click here for the Capital Pride Sustainability Guide.

To comply with city requirements, all registered organizations must provide a copy of their COI, naming the Capital Pride Alliance, Inc. as an additional insured in the amount of $1,000,000 for the date/s of your participation (June 8, 2024 and/or June 9, 2024). The COI must be uploaded in a PDF format on the registration application. Should you not have a copy of your COI available when registering, you may submit your registration, but must provide the COI within 30 days after submission or your registration application will be cancelled. For insurance purposes:

Capital Pride Alliance, Inc.
2000 14th Street NW STE 105
Washington, D.C. 20009
Pride Parade, June 8, 2024, and/or Pride Festival, June 9, 2024

If your organization already has insurance, you should be able to simply ask your insurance agent to prepare the necessary documentation.

If you do not have this coverage in place, we are making arrangements for all of our Festival exhibitors to acquire this coverage at significant savings by purchasing as part of a group. Please note that this option is not available to Parade participants. This coverage will be made available in January 2024. A link will be provided with a short questionnaire and the ability to process your insurance payment online. You will then be able to upload your virtual COI to your registration for approval.

*For the Parade, groups that are marching only, do not need to provide a COI. An online liability and waiver form will be provided after June 1 to the group’s primary contact, to have the individuals marching with them sign.